Sales Invoicing Administrator at NSS Group

Part of the NSS Finance team

£24,000.00 -  £25,000.00 per annum

The Business

NSS is proud to have Platinum accreditation from Investors in People. We are a specialist property services supplier. From building maintenance to window and specialist cleaning, platform hire and equipment testing – self-delivered services, anywhere in the UK. Our dependable, in-house team works around the clock and across the country, setting new standards for safety, speed, and consistency.

We are currently recruiting for an experienced Sales Invoicing Administrator to join a well-established growing business based in our Leeds office. You will be working within the Finance department. With a hybrid working arrangement (3 days office based, 2 days working from home) following successful completion of probationary period.

The successful person will ideally have

• Invoicing experience in the property/ facilities management sector is preferred
• Ability to work independently and organise own priorities. Methodical approach, excellent problem solving and interpersonal skills, with the ability to cope calmly under pressure and show/ take initiative.
• Enjoy working as part of a team in a growing business and collaborating with colleagues to achieve positive results.
• Effective communicator, both externally to customers, and internally with other departments
• Excellent data analysis skills using excel and other business software systems
  

Duties to include:

• Delivery of customer invoicing together with appropriate supporting information on an accurate and timely basis with responsibility for a portfolio of key and non-key accounts
• Uploading invoices to 3rd party portals, as required, and in accordance with NSS customer requirements.
• Ensure that customer PO compliance is occurring throughout the business. Identify and report missing customer POs to the business on a regular basis
• Take initiative to resolve any circumstances that are holding up the invoicing process and liaise/ co-ordinate with other departments to achieve a positive resolution for the business
• Ensure that work completed but not yet invoiced is kept to a minimum in order to optimise cash flow
• Meet deadlines as set and agreed with the Line Manager
• Communicate and report to the Cleaning Division operations department on a regular basis re the status of un-invoiced work
• Maintain continuous records of work invoiced/ not invoiced that can be reconciled to the financial records of the business

IMPORTANT INFORMATION

To ensure a fair and unbiased recruitment process, we have chosen to collaborate with Hubert.ai in this process.

After submitting your application, you will be invited to participate in a chat-based interview with our virtual recruitment assistant, Hubert.

Please complete it as soon as possible. The interview typically takes about 15-20 minutes to complete.

Feel free to check out this article before the interview for tips and tricks: https://www.hubert.ai/insights/advice-before-your-first-hubert-interview

What NSS will give to you:

• Free onsite parking
• Free refreshments with a friendly and sociable office environment
• An opportunity to progress and develop within the company
• 25 days annual holiday + bank holidays
• Monthly Reward and Recognition Scheme where our top performers are rewarded with vouchers for many retailers
• Trade Point Card which will enable you to get 10% off at any B&Q
• Day off for your birthday after length of service
• Eye care vouchers
• Referral bonus scheme
• Medicash health cash plan with discount on dental, health screening, gym discount, store discounts, specialist consultations and much more
• Hybrid working arrangement (3 days office based, 2 days working from home) available upon successful completion of probation period.

NSS Values 

• The Safest way
• Continues improvement
• Working Together
• Dependable Service
• Empowering people